Staff Accountant - Office of Finance and Administration

TYPE:   Full-time, Exempt
LOCATION: West Palm Beach Campus

Responsible for managing the University’s purchasing card system and monthly general ledger account reconciliations, maintaining University vendors, and assisting with the year-end audit.


Purchasing Card Systems

  • Manages the University’s purchasing card system, including adding and deleting users, maintaining general ledger accounts within Works, and assigning reviewers in Works per University policy.
  • Reviews receipts for accuracy and appropriateness.
  • Acts as the liaison for employee card issues.
  • Records monthly activity in the general ledger.
  • Ensures all purchasing card information is properly documented, approved and supported in accordance with University policies.

General Ledger Management

  • Prepares monthly bank reconciliations.
  • Prepares general ledger reconciliations as part of monthly close process in accordance with established close calendar.
  • Reconciles and prepares monthly journal entries for fixed assets and maintains assets in the fixed asset module.

Vendor Maintenance

  • Maintains the electronic vendor files, including review of W9 documentation, set up of new approved vendors, and vendor maintenance.
  • Assists with annual 1099 processing.

General Financial Services Functions

  • Provides backup for accounts payable, check processing, and cashier.
  • Assists with preparation of documents and schedules needed for the annual financial statement audit.


  • Basic knowledge and understanding of accounting, reconciliations, and month-end close.
  • Understanding of and ability to adhere to generally accepted accounting principles.
  • Ability to analyze account balances and statements for accuracy and errors.
  • Excellent written and verbal communication skills.
  • Excellent organizational and time management skills.
  • Proficient in Microsoft Office Suite or similar software.
  • Experience with Bank of America Works purchasing card system a plus.

EDUCATION AND EXPERIENCE: A Bachelor’s degree in accounting from a regionally accredited higher education institution is required. One (1) plus 1+ years of accounting experience desired but not required.