Senior Admissions Officer for the Physician Associate (PA) Program - Admissions

TYPE:   Full-time, Exempt
LOCATION: West Palm Beach Campus

SUMMARY: Serves as the primary recruiter and point of contact with prospective students in the Physician Associate Program, assisting them with all aspects of their inquiry through to matriculation.


  • Establishes and cultivates positive relationships with high schools, colleges and universities, PBA alumni, churches, and community organizations to make them aware of the opportunities with our PA program, as well as some of our other professional health programs. 
  • Effectively networks with these organizations, consistently engaging with them on behalf of PBA in such a way as to create a pipeline for recruitment and be connected with prospective students on a consistent basis as a result.
  • Introduces the idea of partnership with PBA PA program to colleges or universities and helps broker articulation agreements and memoranda of understanding
  • Regularly travels on behalf of PBA to represent the PA program.
  • Regularly contacts leads and inquiries via phone, e-mail, text, video call, etc., meeting weekly and monthly contact goals.
  • Regularly connects with and provides guidance to current PBA pre-health and other pipeline students, inviting them to special events and meetings to learn more about PBA’s professional health programs, and fostering integration between them and the PA program.
  • Regularly consults with applicants and admitted students and advises them as to their path forward and next steps to matriculation.
  • Effectively responds to questions about the PA program.
  • Cultivates an excellent working relationship with PA faculty, referring and connecting prospective students with them as appropriate.
  • Provides tours and serves as host to prospective students interested in the PA program.
  • Creates opportunities to visit PBA and participates in on-campus visit event days to represent the PA program.
  • Coordinates interviews with candidates for admission and serves as host throughout the interview process.
  • Presents qualified candidates to the PA faculty for consideration.
  • Responds to inquiries regarding financial aid and payment, connecting prospective students with the Financial Aid and Students Accounts staff as needed.
  • Works collaboratively with campus departments to ensure a smooth entry process for new students (e.g., International Student Services office, Campus Safety).
  • Effectively utilizes the CRM to manage prospective student details and drafts communication to be sent to prospective students through the CRM.
  • Effectively utilizes the CASPA system to manage PA applications and review applicant credentials.
  • Keeps the Director of Graduate Admissions and Vice President for Enrollment Management informed consistently of progress and challenges.
  • Presents to and answers questions from the PA faculty and academic administration, as requested.
  • Provides input on prospective student interest in additional health programs to the Dean of Health Professions and the Director of Graduate Admissions.
  • Maintains confidentiality in dealing with prospective students, parents, administrators, faculty, staff, alumni, and community members.


  • Excellent interpersonal communication and organizational skills with the ability to influence and align across a wide variety of people.  
  • Ability to represent the University and its mission in a professional and relatable manner.  
  • Comfortable working in a technologically driven environment.  

EDUCATION AND EXPERIENCE: Bachelor’s degree from an accredited higher education institution required. Master's degree strongly preferred. At least three years of recruitment, consultative sales, or related experience required.