Orlando Faculty Staff Secretary

TYPE:  Part-time, 20-hour/week, Non-exempt    

LOCATION:  Orlando Campus (position works on-site)           

SUMMARY: Responsible for delivering administrative and operational support to full-time faculty members at the Orlando Campus. Provides a wide array of services that support the success of the entire staff at the Orlando Campus.

RESPONSIBILITIES:  

Performs office duties to support the full-time faculty and staff members 

  • Answers phone calls and provides information to callers
  • Records minutes for faculty meetings
  • Assists faculty with course material preparation
  • Maintains knowledge of Orlando campus degree programs
  • Maintains sufficient level of office supplies

Performs faculty services to provide administrative support to the full-time faculty and staff members 

  • Maintains confidentiality of all student information and files
  • Coordinates with internship faculty about helping recent graduates prepare letters for state registration
  • Makes arrangements for conferences and speaking engagements
  • Maintains current copies of syllabi for each course, each semester
  • Provides important reminders to faculty regarding enrollment verification, syllabi communication, course evaluations, and final grade entry
  • Provides administrative support for study abroad trips
  • Prepares faculty interview day for new counseling candidates
  • Prepares POs for office supplies, expense reports, and purchasing cards
  • Maintains records for bank statements
  • Provides general administrative support for faculty and staff as needed

Perform duties associated with campus wide activity 

  • Assists in planning campus visit days, orientation events and welcome week activities
  • Assists in maintaining the campus classroom cleanliness and order of campus classrooms
  • Contacts and works with outside vendors as required 

QUALIFICATIONS:

  • Proven excellent interpersonal and analytical skills.
  • Proven experience as a self-starter, working in a team environment, and the ability to perform duties and work independently is required. 
  • Must be organized and have exceptional verbal and written communication skills.

REQUIREMENTS: Bachelor’s degree is preferred but not required.  Two years of related experience is required.