Our Workplace Guidelines

6/29/20: As we watch cases continue to rise in Palm Beach County and throughout the State of Florida, the Crisis Management Team, with the endorsement of President Dr. Debra Schwinn, would like to remind the PBA campus community of the following: 

Facemasks

  • Palm Beach Atlantic University expects all campus community members including students, faculty, staff and visitors to wear facemasks and coverings at all times while on University property.
  • Facemasks must be worn throughout the campus, even when walking from building to building outside.  This means both inside and outside the classroom setting at all times, as well as in any shared office or gathering areas.

Wellness Checks

  • Palm Beach Atlantic University expects all members of the campus community to complete a wellness check through the designated Health Alert repository before arriving on campus.
  • One-time registration is necessary and can be accomplished here  https://bit.ly/2Zlf4Nc Thereafter, daily reminders are sent to registered individuals.  If you have already filled out the registration and/or are already receiving wellness checks, you do not need to fill this out again.  
  • Additional health checks may be required such as taking temperatures on arrival for visitors and contractors.
  • Individuals may be encouraged to seek testing if they are experiencing symptoms and are requested to stay at home if they are ill.
  • Testing for individuals experiencing symptoms and isolating them until test results are complete decreases the likelihood that they unknowingly will spread COVID-19 to other community members.

Physical Distancing

  • Palm Beach Atlantic expects all members of the campus community to adhere to physical distancing of at least 6 feet from other persons and capacity limits for dining areas, elevators and classrooms.

 PHASE 1

 5/22/20: The Crisis Management Team has developed these guidelines in accord with the State of Florida’s response plan to “Phase 1: Safe. Smart. Step-by-Step.  Plan for Florida’s Recovery.”

Workplace Safety Plan

  • All members of the Palm Beach Atlantic (PBA) community will follow social distancing guidelines by staying six feet apart whenever possible.
  • All members of the PBA community will wear masks in the presence of others when social distancing is not practical.
  • All members of the PBA community will undergo daily screening before entering any campus building, which will include a wellness check that screens for symptoms of COVID-19 or influenza like illness and a temperature check.
  • The Crisis Management Team (CMT) will be responsible for overseeing the management of the COVID-19 Protocol’s for Residential and Non-Residential PBA Community Members to the degree defined by corresponding phase in the reopening process. This includes but is not limited to the tracking, isolation recommendations, and contact tracing of PBA community members who test positive, are presumed positive, awaiting test results, or are symptomatic.
  • Each department head is responsible for creating a sanitation plan that is department specific and addresses their unique needs. The significant cleaning of private offices will be left to the occupant. Facilities will not enter private offices; leave trash bins outside the door to be emptied.
  • Each department head is responsible for developing a plan for social distancing within their area of responsibility including but not limited to: developing workspace separations, acquiring protective barriers as needed, creating space between desks that keep them at least six feet apart, reconfiguring workspaces as necessary, considering alternative work hours, staggering shifts as needed, minimizing direct face-to-face contact with the public, and limiting situations where groups of people are crowded together.
  • Employees are prohibited from visiting with their family members on campus.
  • High-touch surfaces in common areas will be cleaned and sanitized as defined by the corresponding phase in reopening process.
    • Sanitation: Facilities employees have been trained to use CDC-defined cleaning techniques to prevent the spread of the virus. Employees have been instructed to frequently clean high-touch surfaces such as door handles, door faces, push buttons, handrails, desk tops, and bathroom surfaces. Cleaning chemicals used are EPA-registered disinfectants capable of killing the coronavirus.
  • Numerous hand sanitizing stations have been established throughout the campus and will be maintained by PBA’s Facilities contractor.

 Hygiene Guidelines

All members of the PBA community will practice pro-active hygiene measures by: 

  • Frequently wash hands with soap and water for a minimum of 20 seconds, especially after touching frequently used items or surfaces, and always after using the bathroom. Washing your hands is your best defense against stopping the spread of COVID-19.
  • Use hand sanitizer if hand washing is not a viable option.
  • Avoid touching your face.
  • Sneeze or cough into a tissue, or the inside of your elbow. Tissues should be thrown away immediately, then wash your hands.
  • Disinfect frequently used items and surfaces, including high-touch surfaces as much as possible.
  • Use face coverings while in the presence of another PBA community member if social distancing is not practical.
  • Do not come to the PBA campus if you are sick. Symptomatic PBA community members can NOT return to work or school. If you are sick contact your supervisor immediately and notify healthalert@pba.edu

 Employee Expectations

  • All high-risk employees* should continue to telework as feasible and approved by their department director.
  • All PBA community members should maximize physical distance from others and practice social distancing by keeping six feet apart.
  • If social distancing is not practical, a facial covering should be worn when in the presence of another PBA member.
  • Gatherings of more than 10 people should be avoided unless precautionary measures are taken such as space and facial coverings.
  • Socializing should be kept to a minimum in order to encourage health and wellness by limiting exposure.
  • Facilities will clean and sanitize all high-touch surfaces in all buildings occupied by PBA community members on a daily basis.
  • Non-essential travel for PBA business is not authorized. All PBA business travel and personal travel (both international and domestic) should be reported to healthalert@pba.edu.
  • Employees should telework whenever possible and feasible at the discretion of their department director so long as there is business continuity.
  • For those working on campus during this time, supervisors should consider the following:
  • Moving desks six feet apart in shared offices.
  • Changing work schedules that allow fewer people in offices at a time.
  • Promote flexible schedules that allow rolling work times for employees.
  • Disseminate cleaning supplies for employees to wipe down frequently touched surfaces. Cleaning supplies and gloves will be provided by PBA. Examples of frequently touched surfaces are countertops, telephones, microwaves, door handles, etc. Cleaning supplies provided will be including but not limited to:
    1. EPA approved cleaning chemical in a spray. Chemical should be sprayed and allowed to air dry. Chemicals should not be sprayed and wiped under any circumstances, rather, allowed to air dry.
    2. Gloves for use while chemicals are being applied.
    3. Face masks for use while chemicals are being applied.
  • Employees with individual offices will be responsible for their own office sanitation and personal hygiene practices, housekeeping will continue with scheduled cleaning.
  • Meetings will be held on Zoom when feasible.
  • For offices that serve the public or generate a queue, incorporate intentional and manageable traffic flows to enable responsible social distancing for patrons waiting with areas clearly marked for staging.
  • For offices that frequently deal face to face with members of the public, the feasibility of a sneeze guard should be considered.
  • During this phase, COVID-19 Protocol’s for Residential and Non-Residential PBA Community Members in regard to reported positive tests.
  • All summer courses are moved to distance/ online learning.
  • All residential students are limited to those granted exceptions for mitigating circumstances.
  • All organized activities within the PBA community that facilitate gatherings are canceled or rescheduled.
  • All on campus gatherings that bring people from outside the PBA community onto the campus for the purpose of using PBA facilities are canceled or rescheduled.
  • All campus tours and visits are suspended.

 During Phase One, the following buildings and/or rooms are closed to the public without exception:

  • Warren Library
  • Vera Lea and Marshall Rinker Athletic Campus (RAC) - Athletic training rooms are open and available by appointment only for athletic employees
  • Greene Complex for Sports and Recreation - Athletic training rooms are open and available by appointment only for athletic employees
  • All campus classrooms are closed with the exception of faculty recording a Zoom class.

 During Phase One, the following establishments are permitted to open with noted guidelines:

  • Einstein Bros. Bagels
  • Chick-fil-a

Guidelines:

  • Signs posted to remind staff and patrons of safety and sanitization protocols.
  • Wellness checks will be conducted for all employees prior to work.
  • Indoor occupancy is limited to no more than 25 percent of building occupancy with appropriate social distancing (six feet apart minimum between parties).
  • Incorporate intentional and manageable traffic flows to enable responsible social distancing for patrons waiting in a queue with areas clearly marked for staging.
  • Outdoor seating is permissible with appropriate social distancing (six feet apart minimum between parties).
  • Groups must be kept to 10 or fewer people.
  • Operators will clean and disinfect all surfaces after every use.
  • Employees must wear masks covering their nose and mouth at all times while serving customers.
  • Employees must follow the PBA Workplace Safety Plan and Hygiene Guidelines. 

           Campus Store - Guidelines:

  • Store will remain closed to the public.
  • Open to PBA community members with limited capacity of no more that 25 percent of building occupancy.
  • Manage store access by keeping door locked and permitting only approved visitors.
  • Incorporate intentional and manageable traffic flows to enable responsible social distancing for patrons waiting in a queue with areas clearly marked for staging.
  • Signage to indicate social distancing.

* During Phase One, PBA will consider accommodations for high-risk employees including senior citizens and individuals with a significant underlying medical condition (such as chronic lung disease, moderate-to-severe asthma, serious heart conditions, immunocompromised status, cancer, diabetes, severe obesity, renal failure and liver disease) to help take measures to limit their risk of exposure to COVID-19.