Palm Beach Atlantic University

Staff Positions

The application process remains open until the position is filled.

Staff Positions Available

Athletics

Head Athletic Trainer

Type: Full-time
Date Available: Immediate
Status: Open until filled
Summary:
The Head Athletic Trainer is directly responsible to the Director of Athletics. He/she is responsible for the administration and supervision of the athletic training room and supervision of varsity athletic events. He/she is responsible for the day-to-day operation of the facility as well as the management of the budget, purchasing of supplies, and insurance processes and coordination. The Head Athletic Trainer is responsible for the assessment, treatment, and rehabilitation of the athletes involved in the twelve intercollegiate sports. The Head Athletic Trainer may also serve as a clinical instructor in the Athletic Training Education Program (ATEP) and supervise and schedule athletic training student’s rotations.
Essential Duties and Responsibilities:

• Administrative day-to-day operation of the athletic training room
• Manage the annual budget, inventory, and order appropriate medical supplies
• Evaluate injuries and supervise the management, including care, prevention, and rehabilitation of all athletic injuries incurred by PBA intercollegiate athletes
• Home and away game coverage (assist in proper pre/post-participation care and treatment of injuries)
• Supervise the full time Assistant Athletic Trainer and Intern Athletic Trainers
• Implement policy related to facilitation proper physician referrals for all injured and/or ill athletes. This included communication with team physicians and coordinating referrals.
• Communicate closely with team physicians and coordination of surgeries and athletic training room rotations
• Coordinate the random drug-testing program of athletes

Education and/or Experience:
Bachelors’ degree in Athletic Training or health science related discipline (Masters’ degree preferred). Eligible for Florida State licensure as an Athletic Trainer. NATABOC certified. Three years college experience as an ATC.
 

Campus Information Services

Technical Support Specialist

Type: Full-time
Date Available: Immediate
Status: Open until filled
Summary:
The Technical Support Specialist will be responsible for providing technical support and assistance to university employees on a variety of Information Technology topics and issues. Working collaboratively with other members of the Campus Information Services team, he/she will work to consistently provide a high level of customer service and technical assistance. This individual will coordinate measure and oversee the activities of the Help Desk and its operators. This individual must be prepared to install, configure, troubleshoot and report computers, networks, and other telecommunications equipment.
Essential Duties and Responsibilities:

• Provides maintenance and repairs for university owned computers
• Respond to requests for technical assistance in person, via phone, electronically
• Track and route problems and requests and document resolutions
• Stay current with system information, changes and updates
• Support Help Desk Ticket system and manage its hardware and software
• Create, refine, and follow help desk procedures
• Advise user(s) on appropriate actions
• Conduct New Employee Orientation sessions
• Redirect problems to appropriate resources
• Identify and escalate situations requiring urgent attention

Education and/or Experience:
Bachelor’s degree (B.A. or B.S.) from a four-year college or university is required. Experience with Macintosh hardware repair and software troubleshooting required.
 

University Relations

Marketing Coordinator
Type: Full Time
Date Available: Immediate
Status: Open until filled
Summary
The Marketing Coordinator supports the efforts of the Marketing Office staff by keeping records, compiling reports, and filing publication samples. The employee also enters calendar listings on various databases, creates PowerPoint slides and proof reads publications supervised by the AVP for University Relations and Marketing.
Essential Duties and Responsibilities

• Maintains departmental statistics and compiles assessment reports
• Maintains marketing job book and job files, retaining samples for archives
• Schedules appointments and maintains the calendar of the AVP for University Relations and Marketing
• Provides clerical support for the Marketing team, including making copies, preparing outgoing mail and proofreading publications
• Assures the timely processing of price quotes, requisitions, purchase orders and invoices
• Creates simple promotional flyers and PowerPoint presentations

Education and/or Experience
Associate’s or bachelors degree in business, accounting, communications or related field from an accredited college or university; zero to two years work experience or equivalent combination of education and experience
 

Office of Online Learning

Instructional Design Assistant

Type: Full-time
Date Available: Immediate
Status: Open until filled
Summary:
An instructional design assistant is a skilled specialist in the Office of Online Learning who takes subject matter content and designs Web-based materials for it around measurable learning objectives.  Recognized as support staff in the University organizational structure, this individual assists faculty in the development of online presentations using a variety of software applications and PBA's learning management system (eCollege).
Essential Duties and Responsibilities:

• Work with the OLL staff  to create materials for professional development activities
• Assist with workshops, seminars, training sessions
• Work with individual faculty using a variety of software applications
• Create instructional design products based on faculty input and needs
• Modify purchased courseware to reflect University syllabi and integration of faith
• Instruct faculty/students in the use and/or application of an instructional technology
• Assist faculty in the design and organization of a Web-classroom
• Evaluate online content using the eCollege Assessment Tool

Education and/or Experience:
Bachelor's degree in Instructional Technology, Fine Arts, Graphic Design or related field  a minimum, Master's degree desired.  Must have experience in training in a higher-education environment, in use of a course management system, in HTML, Microsoft Office, Adobe products, and other. Experience with eCollege and Macintosh software desirable.

School of Ministry

Secretary to the Director of the M.Div Program
Type: Full Time
Date Available: Immediate
Status: Open until filled
Summary
The Secretary to the M.Div. Director works within the M.Div. Department of the School of Ministry providing support to the director and the dean, and as directed to the M.Div. faculty members and students.
Essential Duties and Responsibilities

• Assist potential 3 + 2 students in the application process
• Coordinate with the Director and other activities that establish and enhance relationships with “feeder” institutions such as seminary day visits and conference exhibits
• Distribute completed student application packets to M.Div. admissions committee and coordinate applicant interviews
• Assist the Director and SOM Dean with SACSCOC and ATS accreditation processes
• Coordinate with the Director and the SOM Dean an implementation plan to improve all graudate courses to insure that all syllabi are up to date, current and of the highest quality.
• Assist the Director in scheduling appointments with current apprenticeship supervisors and potential supervisors
• Process departmental paperwork
• Maintain materials for applications, acceptance, orientation, and evaluation of Center for Experiential Learning study abroad programs
• Assist students in applying for study abroad programs, including completing all required online materials

Education and/or Experience
Bachelor’s degree preferred (preferably in Ministry)
 

School of Music and Fine Arts

Auditions Coordinator
Type: Part Time
Date Available: Immediate
Status: Open until filled
Summary
The Auditions Coordinator in the School of Music and Fine Arts is the person who acts as a “frontline” representative for the many publics of the school, especially for prospective students and their parents. The position requires occasional evening and weekend work—usually in the months of November, December, February, and March. Normal working hours will be afternoons Monday through Thursday of each week; days may be adjusted according to the needs of the department and/or the employee.
Essential Duties and Responsibilities

• Serves at the pleasure of the Dean to perform a variety of administrative assignments.  The Auditions Coordinator will be provided opportunities to work in the area of public relations and arts facility management.
• Coordinates Audition Request forms from prospective students and works with the Admissions Office to ascertain viability of information and intent.
• Schedules auditions with prospective students and generates appointments for appropriate faculty panels to be in attendance.
• Records detailed information on Auditions scheduled for the building and assists in arranging set up and coordination of support staff (audio, video, housekeeping, catering, etc.)
• Works on special projects such as the Helen K. Persson Recital Series, the International Piano Festival, Special Event Concerts, Spring Art Exhibit, Audition Days, etc. 
• Screens student walk-in requests and directs students to the appropriate staff personnel.
• Maintains the display board for job openings/musician requests from area schools and churches.
• Assists with general office management including the photocopying of recital programs, general correspondence or other printed materials; routine filing; mail routing; and equipment maintenance.
• Assists the Events Coordinator in the School of Music and Fine Arts with Events coordination and logistics as needed and assigned.

Education and/or Experience
A recent graduate of Palm Beach Atlantic University with a Bachelor’s degree in music, the arts, or management (with an interest in the arts) is preferred but not required.
 

Student Accounts

Director of Student Accounts
Type: Full-time
Date Available: Immediate
Status: Open until filled
Summary:
Responsible for supervision and maintenance of student accounts receivable within the business office.
Essential Duties and Responsibilities:

• Become proficient user of Jenzabar Accounts Receivable Module.
• Supervise all student accounts personnel.
• Act as a direct liaison between PBAU students and business office in order to insure the timely satisfaction of student financial obligations.
• Manage the maintenance of the charge tables within the database.
• Coordinate and insure the timely posting of charges and payment activities impacting student accounts.
• Prepare monthly statements for all student accounts.
• Manage and assist in the timely collection of outstanding accounts receivable debts due PBAU.
• Prepare and review weekly AR reports in order to manage student account activities.
• Maintain students’ accounts which are placed on hold for non-payment.  
• Day-to-day Business Office liaison with Sailfish Services, Student Financial Planning staff coordinating the timely and correct allocations of financial aid to student accounts.
• Manage the database of student communications concerning payment plans.
• Train and cross train subordinates on the daily functions of Accounts Receivable.
• Manage other processes within the Student Accounts Office, i.e. payment plans, processing of invoice billing to outside third parties, written responses to student appeal requests and summer letters to new and returning students.

Education and/or Experience:
Bachelor’s degree (B. A.) from four-year college or university; or four to five years’ related experience and/or training; or equivalent combination of education and experience.
 

Student Development

Resident Director
Type: Full Time
Date Available: Immediate
Status: Open until filled
Summary
The Resident Director provides leadership for the administrative, supervisory, programming, and counseling functions in a residence hall setting. The RD is responsible to create a strong Christian living-learning community that is conductive to the holistic development of students and supports the mission of Palm Beach Atlantic University, the Student Development Division, and the Residence Life Department
Essential Duties and Responsibilities

• Maintain confidentiality in dealing with students, parent, university and community
• Mange the assigned resident hall(s) Programming Budget
• Assist with the selection, training, supervision, and evaluation of Assistant Resident Directors, Residents Assistants, Hall Chaplains, and Desk Assistants
• Maintain current and accurate files on residents and assist the Residence Life Office in petitioning students for paperwork, as necessary
• Oversee and manage the daily on-going operation of the residence hall
• Ensure that the residence hall is conductive to studying and academic success
• Assist with recruitment and retention efforts for the university as assigned

Education and/or Experience

• Bachelor’s Degree required.  Master’s degree in College Student Development, Counseling Psychology, Higher Education Administration, Social Work, or related field preferred.
• Possess 1-3 years of Residence Life experience, prefer beyond the undergraduate experience.
• Maintain current certification in CRP and First Aid.

Warren Library

Access Services Specialist
Type: Full-time
Date Available: Immediate
Status: Open until filled
Summary:
Reporting to the Access Services Coordinator, the Access Services Specialist provides excellent customer service, in concert with the Learning Resources Consultants. The Access Services Specialist is responsible for providing operational leadership for the Warren Library during assigned hours. Duties require knowledge of library operations, policies and procedures.
Essential Duties and Responsibilities:

• Train, supervise and evaluate work-study and student workers for circulation.
• Collaborate and communicate with Access Services Coordinator and Learning Resources Consultants to promote excellent patron services.
• Ensure the proper charge and discharge of materials using the library’s automated system; process overdue and fine notices; provide general circulation functions as needed.
• Work to assure access to and maintenance of library collections including general stacks, reference, media, reserves, juvenile and periodicals.
• Interpret and promote library policies to students.
• Ensure the safety and wellbeing of library patrons and resources by communicating with and coordinating University resources such as Plant Services and University Security.
• Act as liaison with Technology Services for end-user computers.
• Resolve patron issues, responding in person or by correspondence to patron comments or concerns.
• Promote a consistent library environment through administration of library policies.

Education and/or Experience:

• Business or non-profit organization work experience demonstrating excellent customer service skills consistently applied in client relations, consulting, staff supervision, or similar areas.  Experience in a library or information center work setting is desirable, but not required.
• College Degree preferred