Palm Beach Atlantic University

Staff Positions

The application process remains open until the position is filled.

Staff Positions Available

Athletics

Head Athletic Trainer

Type: Full-time
Date Available: Immediate
Status: Open until filled
Summary:
The Head Athletic Trainer is directly responsible to the Director of Athletics. He/she is responsible for the administration and supervision of the athletic training room and supervision of varsity athletic events. He/she is responsible for the day-to-day operation of the facility as well as the management of the budget, purchasing of supplies, and insurance processes and coordination. The Head Athletic Trainer is responsible for the assessment, treatment, and rehabilitation of the athletes involved in the twelve intercollegiate sports. The Head Athletic Trainer may also serve as a clinical instructor in the Athletic Training Education Program (ATEP) and supervise and schedule athletic training student’s rotations.
Essential Duties and Responsibilities:

• Administrative day-to-day operation of the athletic training room
• Manage the annual budget, inventory, and order appropriate medical supplies
• Evaluate injuries and supervise the management, including care, prevention, and rehabilitation of all athletic injuries incurred by PBA intercollegiate athletes
• Home and away game coverage (assist in proper pre/post-participation care and treatment of injuries)
• Supervise the full time Assistant Athletic Trainer and Intern Athletic Trainers
• Implement policy related to facilitation proper physician referrals for all injured and/or ill athletes. This included communication with team physicians and coordinating referrals.
• Communicate closely with team physicians and coordination of surgeries and athletic training room rotations
• Coordinate the random drug-testing program of athletes

Education and/or Experience:
Bachelors’ degree in Athletic Training or health science related discipline (Masters’ degree preferred). Eligible for Florida State licensure as an Athletic Trainer. NATABOC certified. Three years college experience as an ATC.
 

Gregory School of Pharmacy

Experiential Records Coordinator
Type: Full-time
Date Available: Immediate
Status: Open until filled
Summary:
The Experiential Records Coordinator coordinates the School of Pharmacy’s data management and correspondence for early and advanced practice experience programs.  Within the experiential team, this person plays a vital role in maintaining communication between students, pharmacy preceptors and the experiential directors.  The Experiential Records Coordinator is also responsible for managing a variety of documents and databases relative to experiential training and serves as a primary liaison to a variety of external stakeholders. 
Essential Duties and Responsibilities:

• Operates a PC to view, enter, edit, format, revise, print, process and distribute information.
• Plans, creates and produces a variety of written materials such as forms, correspondence, manuals, invoices, charts, matrices, reports, records, schedules, templates, models and other documents of similar complexity.
• Coordinates, documents and tracks pertinent data to meet the information and reporting needs of the work unit; evaluates reports/record keeping requirements and recommends best means of tracking data
• Gathers data and calculates information for the experiential department; reviews variety of statistical information to identify trends, and quantify results; reviews for compliance with applicable regulatory requirements.
• Collects and compiles data from a wide variety of sources; determines most appropriate information source and researches records to locate specific information.
• Fills out forms according to established instructions.
• Acts as a problem identification and resolution resource, answering questions, providing guidance, troubleshooting and following up with preceptors and students in resolving problems; may coordinate (or act as liaison) between functions/departments as required to facilitate problem resolution. 
• Assist in recruiting new preceptors for Early Practice Experience and Advanced Practice Experience.
• Coordinates with others inside and outside the organization; combines (by balancing activities, timing events and integrating functions) the efforts of separate groups to accomplish a specific objective
• Determines need and requests forms and other materials from public and/or private entities for documentation or processing purposes.

Education and/or Experience:
It is preferred that the Experiential Records Coordinator have a bachelor’s degree or equivalent experience. Proficiency in Microsoft Office Products is a must. and experience within healthcare or higher education is a benefit. 
 

Pharmacy Admissions Counselor
Type: Full-time
Date Available: Immediate
Status: Open until filled
Summary:
The Pharmacy Admissions Counselor is responsible for conducting initial screening of applicants to the school of pharmacy based on the minimum qualifications for admission.  This position is responsible for routine e-mail and telephone communication with the applicant pool throughout the admissions process, and for assisting students who have been admitted with their transition into pharmacy school.  The Pharmacy Admissions Counselor is the primary person responsible for ensuring that weekly interview days in the school are arranged and conducted efficiently, and for assisting as needed in undergraduate enrollment programs that pertain to pre-health applicants.  
Essential Duties and Responsibilities:

• Attends the School of Pharmacy Recruitment and Admissions Committee, as needed.
• Performs initial screening of pharmacy applicants based on minimum academic qualifications, as designated by the Recruitment and Admissions Committee.
• Assists the Director of Pharmacy Admissions in preparing admissions reports.
• Participates in pharmacy student recruitment programs, including those that require travel.
• Communicates regularly with all applicants to provide information and ensure that admissions process requirements are met and that concerns and questions of applicants are addressed.
• Personally contacts applicants to schedule an interview date and provides necessary travel information to assist the applicant in arranging a visit to campus.
• Offers assistance to deposited students to facilitate their transition into pharmacy school by registering them for fall classes, facilitating the financial aid process, recommending local housing options, preparing them for orientation week, and other support services as needed.
• Tracks supplemental PBA applications and applicant deposits.
• Regularly monitors the application/admission status of all applicants and responds appropriately to resolve any issues.
• Provides guidance to applicants on pharmacy interview days, and oversees execution of the schedule during interview days.

Education and/or Experience:
The Pharmacy Admissions Counselor will possess a bachelor’s degree, preferably in a biological or health-related field.   Relevant experience may be substituted in lieu of a degree.  Previous experience in academic admissions, or marketing is preferable, though not required.
 

School of Music and Fine Arts

Auditions Coordinator
Type: Part Time
Date Available: Immediate
Status: Open until filled
Summary
The Auditions Coordinator in the School of Music and Fine Arts is the person who acts as a “frontline” representative for the many publics of the school, especially for prospective students and their parents. The position requires occasional evening and weekend work—usually in the months of November, December, February, and March. Normal working hours will be afternoons Monday through Thursday of each week; days may be adjusted according to the needs of the department and/or the employee.
Essential Duties and Responsibilities

• Serves at the pleasure of the Dean to perform a variety of administrative assignments.  The Auditions Coordinator will be provided opportunities to work in the area of public relations and arts facility management.
• Coordinates Audition Request forms from prospective students and works with the Admissions Office to ascertain viability of information and intent.
• Schedules auditions with prospective students and generates appointments for appropriate faculty panels to be in attendance.
• Records detailed information on Auditions scheduled for the building and assists in arranging set up and coordination of support staff (audio, video, housekeeping, catering, etc.)
• Works on special projects such as the Helen K. Persson Recital Series, the International Piano Festival, Special Event Concerts, Spring Art Exhibit, Audition Days, etc. 
• Screens student walk-in requests and directs students to the appropriate staff personnel.
• Maintains the display board for job openings/musician requests from area schools and churches.
• Assists with general office management including the photocopying of recital programs, general correspondence or other printed materials; routine filing; mail routing; and equipment maintenance.
• Assists the Events Coordinator in the School of Music and Fine Arts with Events coordination and logistics as needed and assigned.

Education and/or Experience
A recent graduate of Palm Beach Atlantic University with a Bachelor’s degree in music, the arts, or management (with an interest in the arts) is preferred but not required.
 

Student Accounts

Director of Student Accounts
Type: Full-time
Date Available: Immediate
Status: Open until filled
Summary:
Responsible for supervision and maintenance of student accounts receivable within the business office.
Essential Duties and Responsibilities:

• Become proficient user of Jenzabar Accounts Receivable Module.
• Supervise all student accounts personnel.
• Act as a direct liaison between PBAU students and business office in order to insure the timely satisfaction of student financial obligations.
• Manage the maintenance of the charge tables within the database.
• Coordinate and insure the timely posting of charges and payment activities impacting student accounts.
• Prepare monthly statements for all student accounts.
• Manage and assist in the timely collection of outstanding accounts receivable debts due PBAU.
• Prepare and review weekly AR reports in order to manage student account activities.
• Maintain students’ accounts which are placed on hold for non-payment.  
• Day-to-day Business Office liaison with Sailfish Services, Student Financial Planning staff coordinating the timely and correct allocations of financial aid to student accounts.
• Manage the database of student communications concerning payment plans.
• Train and cross train subordinates on the daily functions of Accounts Receivable.
• Manage other processes within the Student Accounts Office, i.e. payment plans, processing of invoice billing to outside third parties, written responses to student appeal requests and summer letters to new and returning students.

Education and/or Experience:
Bachelor’s degree (B. A.) from four-year college or university; or four to five years’ related experience and/or training; or equivalent combination of education and experience.
 

Student Development

Director of Center for Campus Connections
Type: Full-time
Date Available: Immediate
Status: Open until filled
Summary:
The Director of Center for Campus Connections provides leadership for student activities, leadership, and multicultural student support on campus.  The Director is expected to provide campus activities, programming, and leadership development that is consistent and appropriate for the community values and Christian principles at Palm Beach Atlantic University. The Director will provide overall oversight for the Student Activities Board, Impact Leadership Team, Refresh Program, clubs and organizations, Welcome Week, and the student center welcome desk. This position is a 12-month position.
Essential Duties and Responsibilities:

• Manage the Center for Campus Connections budget.
• Assist with the selection, training, supervision, and evaluation of Impact Leadership Team members, welcome desk attendants, Student Activities Board, and Welcome Week student leaders.
• Assist with the evaluation and assessment of Campus Connections services and programs and compile assessment reports for review by the Dean of Students, President, and/or Board of Trustees.
• Prepare and deliver the ILT curriculum to students who demonstrate an interest and capacity for leadership on campus.
• Recruit students and student leaders to the ILT program.
• Plan meaningful leadership outings to help build community and foster student leadership development in nontraditional settings.
• Recruit national speakers to speak on topics of Christian leadership for a minimum of four Refresh events per year.
• Recruit, select, and train the Welcome Week Steering Committee.
• Collaborate with Residence Life, Workship, Parent Relations, Athletics, and Campus Ministries to ensure a program that is welcoming to new students to PBA’s campus.
• Provide secondary leadership and guidance for the Black Student Union, Caribbean Club, and Hispanic students club to nurture their growth and development.
• Collaborate with University partners to coordinate events for Hispanic Heritage Week, Got Culture Week, and Black History Month.

Education and/or Experience:

• Master’s degree in College Student Development, Counseling Psychology, Higher Education Administration, Social Work, or related field preferred.
• Possess 1-3 years of Student Activities, Leadership Development, Residence Life experience, or other related experience.
• Maintain current certification in CRP and First Aid.
   

Resident Director
Type: Full Time
Date Available: Immediate
Status: Open until filled
Summary
The Resident Director provides leadership for the administrative, supervisory, programming, and counseling functions in a residence hall setting. The RD is responsible to create a strong Christian living-learning community that is conductive to the holistic development of students and supports the mission of Palm Beach Atlantic University, the Student Development Division, and the Residence Life Department
Essential Duties and Responsibilities

• Maintain confidentiality in dealing with students, parent, university and community
• Mange the assigned resident hall(s) Programming Budget
• Assist with the selection, training, supervision, and evaluation of Assistant Resident Directors, Residents Assistants, Hall Chaplains, and Desk Assistants
• Maintain current and accurate files on residents and assist the Residence Life Office in petitioning students for paperwork, as necessary
• Oversee and manage the daily on-going operation of the residence hall
• Ensure that the residence hall is conductive to studying and academic success
• Assist with recruitment and retention efforts for the university as assigned

Education and/or Experience

• Bachelor’s Degree required.  Master’s degree in College Student Development, Counseling Psychology, Higher Education Administration, Social Work, or related field preferred.
• Possess 1-3 years of Residence Life experience, prefer beyond the undergraduate experience.
• Maintain current certification in CRP and First Aid.